StaffholmStaffholm

Guide

Hiring with Staffholm, step by step

From your first click to your first hire, in ten short steps. Each one shows you the screen and the one button to press.

Step 1

Create your account

  1. Go to app.staffholm.com and press Create an account.
  2. Type your work email and a password. Open the email we send you and press the button in it.
  3. Write your company's name, choose its country and type its registration number.
  4. Press Create company. That is all.

Tip Your careers page gets an address like rolefit.eu/acme. It cannot be changed later, so keep it short.

Step 2

Post a job

  1. Press Post a role.
  2. Write the job title, and where and how often the work is.
  3. Paste the advert you already have, in Estonian or English.
  4. Press Read and post. Check what we read as essential, then press Done.

Tip The job is on your careers page the moment you press Done. If the advert names the pay, candidates see it too.

Step 3

Share it

  1. Press Share a job, then Copy link.
  2. Paste the link where people look for work. Your website, CV Keskus, CV.ee, Töötukassa or Facebook.
  3. Put it on a poster at the door too. Not everybody looks online.

Tip Want the jobs inside your own website? Open Settings and press Copy code, or press Ask us to set it up and we do it with you, free.

Step 4

How people apply

  1. They open your link and add their CV. A PDF, a Word file or a photo is fine.
  2. They answer about ten short questions their CV did not answer.
  3. They see every job at your company that fits them, and pick.

Tip No account and no long form for them. They get an email in your company's name, and they never see a score.

Step 5

Read your queue

  1. Open Ranking. The best match for each job is at the top.
  2. Press a name. You see the CV as they sent it, what they told us, and why they are where they are.
  3. Keep the good ones on your Shortlist, or leave your team a note with Add note.

Tip The order is a suggestion, not a decision. Nobody is turned away by the software. You decide.

Step 6

Invite to an interview

  1. Open the person and press Interview.
  2. Choose the date, the time and where.
  3. Press Send invitation. They get the details and an invite for their calendar.

Tip Replies go straight to your own email, and the invitation carries your company's name.

Step 7

Say no kindly

  1. Open the person and press Reject.
  2. Read the message. Change it if you like.
  3. Press Send it. They hear from you, not silence.

Tip Pressed it by mistake? Every email waits 90 seconds, so you can press Undo. The wording of every email is yours to change in Settings, under Emails.

Step 8

Bring your team

  1. Open Settings from the menu at the top right, then People.
  2. Press Invite someone, type their email, choose what they may do and press Invite.
  3. Each person chooses how we tell them about new applications, under Emails. Every application, a summary once a day, or nothing.

Tip There is no price per person. Invite everyone who helps you hire.

Step 9

Close a filled job

  1. Press Close a job and choose which one.
  2. Tell us who you hired, then press Close.
  3. The advert comes down. Everyone who applied keeps their place in your records.

Tip Their CVs are then deleted sooner, on a schedule, which is kinder to them and safer for you.

Step 10

Your plan

  1. Your first 30 days are free. Five open jobs and 100 applications, and no card. Started from Mini, one open job and 80 applications.
  2. After that you move to Free on your own. One job and 25 applications a month, for as long as you like.
  3. Need more? Open Plan in the menu at the top right and press Choose a plan.

Tip Nobody who applies is ever turned away by a limit. Past your allowance, applications wait safely until you choose a plan.

Stuck on something?

Write to info@staffholm.com and a person answers. In your first weeks we are also happy to set everything up with you on a short call.